Design Project: Implementation Plan, Budget and Maintenance


So now I have a design, the next stage of the project is P for Plan a Schedule of Implementation, Maintenance and Feedback from the CEAP process. How does the design become reality?

Sweet peas holding on to each other to support their growth.  Everything is a work in progress :)

Sweet peas holding on to each other to support their growth. Everything is a work in progress 🙂

Implementation Plan and Calendar

Implementation Plan and Calendar

I have used Excel to mock up a Gantt chart for the end of 2014 and the months continuing to October 2015. I have shown the tasks, who is doing the work, the status, and the month the work is scheduled for. I have also included a list of recommendations in terms of the order of work and reasoning behind the timing. Following the Care of People ethic, I have scheduled in a break in April and in July. I have noted that feedback and tweaks will be ongoing during these tasks. Most tasks are able to be handled by us, the owners. A few tasks will need to be handled by tradespeople as they are bigger or require more expertise. Potentially, the paving work could be handled by a tradesperson as well if that’s easier and cost effective.


Design Project Budget

I have listed the budget items to be read in alignment with the implementation plan. I have listed the projects, the items required for the project, the cost per unit, the quantity, the cost, source of the estimate, and some comments.

I have noted some general items to support soil improvement, and added a contingency of 10% as this is a concept budget, not detailed design. There are some works for the patio that my husband and I have been discussing that are also not in the scope of this design or budget, and I have noted that at the bottom.

Maintenance Notes

Maintenance Notes

I have taken a higher view of the key maintenance tasks and included some ideas on how to save time on them, because we all want to save time on these things and then we’ll have more time to spend enjoying the sights, sounds, smells, feel, and tastes of it all.

A Few Final Headings to Close Out The Project…

1. Feedback loop

I don’t need a formalised process for this as I’m the designer and client, and my husband and I regularly share our thoughts about the state of our property and ideas about what we’d like.

2. Surprises

The big surprise came when I was working on the PASTE analysis and discovered that the daphne is poisonous.

I have also been surprised that this has been a lot more work than I expected and I hope this means that I’ve done more than I needed to in order to complete the project.

I can’t recall being particularly surprised by anything else given that I am very familiar with the property and have ample opportunities to make observations.

3. Project Lessons Learnt

Project start up took a lot longer than I wanted between the winter viruses taking a toll particularly for my daughter, and familiarising myself with processes for permaculture.  It took me some time to determine what was required and how I wanted to complete the work, and I had a frustrated husband who thought the project would be ready in time for spring implementation.  Oops!  I have learnt to share any progress with the client (or husband) as it comes rather than waiting until an item is finished.  That way, I’m sharing the learning journey and can receive more feedback about whether things fit into expectations or vision for the design, and can adjust accordingly with little time wasted.

I have also learnt that there are gaps in documented processes for permaculture, and that processes don’t necessarily fit into a project framework.  If in doubt, I suggest asking the client what level of detail they are looking for.

What’s Next?

My next step is to provide all these design project blog links to my supervisor at the Regenerative Leadership Institute for review and (hopefully) approval. If they need anything else, I’ll blog that and send them the link. Wish me luck!

The Design Project series

Making a Start

Creating an Example

Design Project Site Observations and Maps

Design Project Developing my Process and a Promise to VEG

Design Project Client Interview

Design Project Tools for Analysis

Design Project Key Functions and a Design (nearly!)

Design Project Applying Permaculture Principles and a Design